Solution Details

Weekly or Monthly Bookkeeping

Running a business is demanding enough without having to worry about piles of receipts and transactions. Our recurring bookkeeping services provide the consistent oversight you need to stay organized and informed.

--What can be included in Weekly or Monthly Bookkeeping:

Real-Time Tracking: We categorize your transactions regularly so your books are always current, not just at tax time.
Performance Snapshots: Receive clear, easy-to-read financial reports that show exactly where your money is going.
Total Compliance: We ensure your accounts are reconciled and ready, giving you total peace of mind and a stress-free tax season.

--Why Add Weekly or Monthly Bookkeeping to You Package:

Real-Time Clarity: Stop guessing your bank balance; know exactly where your cash is flowing right now.
Faster Decisions: Use up-to-date data to decide when to hire, spend, or save.
Error Prevention: Catch mistakes and potential fraud immediately rather than months later.
Tax Readiness: Eliminate the year-end scramble with books that are always audit-ready.
Peace of Mind: Offload the paperwork so you can focus on running your business.

Services are provided via QuickBooks Online. Prices are subject to change. Packages are customized to accommodate each client's needs.

Accounts Receivable Management

Get Paid Faster & Boost Your Cash Flow. Professional, timely invoicing and collection services that keep your revenue flowing. Our Accounts Receivable (AR) management add-on ensures you get paid for your hard work without the stress. We handle the entire "invoice-to-cash" cycle, turning your outstanding invoices into cash in the bank.

-- What can be included in AR Management:

Professional Invoicing: Promptly creating and sending detailed invoices to your customers.
AR Aging Reports: Regular reporting on who owes you money and how long it has been overdue.
Follow-ups & Reminders: Gentle, professional, and consistent follow-ups to get overdue invoices paid.
Payment Reconciliation: Matching incoming payments to specific invoices, keeping your books accurate.
Support with Payment Portals: Setting up payment methods to make it easier for your clients to pay.

-- Why Add AR Management to Your Package:

Improved Cash Flow: Stop waiting months for payments.
Reduced Administrative Stress: Focus on your business while we manage the collections.
Better Customer Relations: Professional, automated reminders maintain good rapport.
Up-to-Date Financials: Real-time visibility into your business’s financial health.

Services are provided via QuickBooks Online. Prices are subject to change. Packages are customized to accommodate each client's needs.

Bill Pay & Cash Flow Management

Stop spending hours chasing invoices and paying bills. Our Accounts Payable add-on service transforms your, payables from a stressful chore into a strategic advantage. We handle the entire lifecycle—receiving, reviewing, and scheduling payments—to improve your cash flow, ensure accuracy, and strengthen your relationships with vendors.

-- What can be included in Bill Pay & Cash Flow Management:

Invoice Processing: Digital capture, categorization, and entry of vendor invoices.
Approval Workflows: Customized approval paths to ensure you retain control before payments are made.
Bill Pay Service: Timely payment via bank bill pay, check, or electronic check, preventing late fees and unlocking early payment discounts.
Vendor Management: Maintaining accurate vendor records and resolving billing discrepancies.

-- Why Add Bill Pay & Cash Flow Management to Your Package:

Eliminate Late Fees: Never miss a due date again.
Capture Discounts: Save money by identifying and meeting early-payment discount terms.
Go Paperless: Transform your physical mail and messy inbox into a clean, searchable digital archive.
Strengthen Vendor Ties: Build trust with suppliers through consistent, reliable, and accurate payments.
Protect Against Fraud: Professional verification ensures you only pay for what you actually received

Services are provided via QuickBooks Online. Prices are subject to change. Packages are customized to accommodate each client's needs.

Payroll Management

Relax on payday. We offer full-service payroll, including direct deposit, tax filings, and compliance monitoring, ensuring your employees are paid on time and the government is satisfied.

-- What is included with Payroll Management:

Calculations: Accurate processing of gross-to-net wages, overtime, and bonuses.
Tax Compliance: Deduction, filing, and remittance of federal, state, and local taxes.
Record Keeping: Maintenance of payroll records and digital pay stubs for employee access.
Quarterly & Annual Report Filings: IRS 941 / 940, NCI101, NC5-Q
Year-End Support: Generation of W-2s and 1099s for contractors and employees.

-- Why Add Payroll Management to Your Package:

Avoid Penalties: We handle all tax filings to ensure compliance and prevent costly IRS fines.
Save Time: Reclaim up to 17 hours a month to focus on growing your business.
Boost Morale: Build employee trust with reliable, on-time, and error-free direct deposits.
Seamless Integration: Payroll data syncs automatically with your books for real-time accuracy.
Enhanced Security: Protect sensitive employee data with professional encryption and secure backups.

Services are provided via QuickBooks Online. Prices are subject to change. Packages are customized to accommodate each client's needs.

Sales Tax

Never worry about missed deadlines. We manage your sales tax liabilities by reconciling sales tax collected against your records, and filing your monthly or quarterly state and local tax returns.

-- What can be included with Sales Tax:

Sales Tax Payable Management: Keep accurate records of tax collected vs. remitted.
Monthly/Quarterly Filing: Prepare and submit returns to state agencies.
Exemption Certificate Tracking: Manage reseller certificates to reduce audit risks.

-- Why Add Sales Tax to Your Package:

Avoid Penalties: Late or incorrect filings often result in penalties and interest.
National Compliance: You may owe taxes in states where you have no physical office based solely on your sales volume (Economic Nexus).
Owner Liability: Unlike other debts, business owners can be held personally liable for unpaid sales tax.
Business Value: Clean tax records are essential for securing loans or selling your business in the future.

Services are provided via QuickBooks Online. Prices are subject to change. Packages are customized to accommodate each client's needs.

Job Costing

Job costing is like a magnifying glass for your finances. Instead of looking at your business's health as one big lump sum, we track every dollar of labor, materials, and overhead for each specific project. This shows you exactly which jobs are making you money—and which ones are costing you more than they're worth.

-- What can be included with Job Costing:

Expense & Material Tracking: Mapping every receipt and invoice to a specific project.
Labor Allocation: Tracking employee hours and subcontractor fees per job.
Overhead Distribution: Fairly applying "hidden" business costs to each project.
Budget vs. Actual Reporting: Comparing your initial bid to what you actually spent.
WIP (Work-in-Progress) Monitoring: Real-time tracking of costs for unfinished jobs.
Profitability Analytics: Clear reports showing which projects made (or lost) money.

-- Why Add Job Costing to Your Package:

Eliminate "Profit Leakage": Most owners don’t realize a project is losing money until it's over. Catch overruns in real-time.
Data-Driven Bidding: Clients can look at the actual costs of past projects to bid with 100% confidence.
Identifies "Dud" Clients: It reveals which types of projects are consistently low-margin, allowing the owner to pivot to more lucrative work.
Optimizes Labor: It highlights which teams or subcontractors are efficient and which are blowing the budget on man-hours.

Add a footnote if this applies to your business

Mon	09:00 am – 04:00 pm
Tue	09:00 am – 04:00 pm
Wed	09:00 am – 04:00 pm
Thu	09:00 am – 04:00 pm
Fri	By Appointment
Sat	Closed
Sun	Closed

Weekly or Monthly Bookkeeping

--What can be included in Weekly or Monthly Bookkeeping:

--Why Add Weekly or Monthly Bookkeeping to You Package:

Accounts Receivable Management

-- What can be included in AR Management:

-- Why Add AR Management to Your Package:

Bill Pay & Cash Flow Management

-- What can be included in Bill Pay & Cash Flow Management:

-- Why Add Bill Pay & Cash Flow Management to Your Package:

Payroll Management

-- What is included with Payroll Management:

-- Why Add Payroll Management to Your Package:

Sales Tax

-- What can be included with Sales Tax:

-- Why Add Sales Tax to Your Package:

Job Costing

-- What can be included with Job Costing:

-- Why Add Job Costing to Your Package:

Contact Us

Reach out with any questions or to set up a call to discover how Reliable Numbers can help!

Reliable Numbers LLC

Hours

Weekly or Monthly Bookkeeping

--What can be included in Weekly or Monthly Bookkeeping:

--Why Add Weekly or Monthly Bookkeeping to You Package:

Accounts Receivable Management

-- What can be included in AR Management:

-- Why Add AR Management to Your Package:

Bill Pay & Cash Flow Management

-- What can be included in Bill Pay & Cash Flow Management:

-- Why Add Bill Pay & Cash Flow Management to Your Package:

Payroll Management

-- What is included with Payroll Management:

-- Why Add Payroll Management to Your Package:

Sales Tax

-- What can be included with Sales Tax:

-- Why Add Sales Tax to Your Package:

Job Costing

-- What can be included with Job Costing:

-- Why Add Job Costing to Your Package:

Contact Us

Reach out with any questions or to set up a call to discover how Reliable Numbers can help!

Reliable Numbers LLC

Hours

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